Constitution of the Rutland Morris Men
- The Rutland Morris Men's objective is to perform the Morris Dance.
- Rutland Morris Men will be termed a Side; members
undertake all activities voluntarily and without payment or
reward other than agreed out of pocket expenses.
- The Morris Ring
- The Side is a Full member of the Morris Ring (The
National Association of Men's Morris and Sword Dance Clubs)
and supports its constitution, policies, aims and
traditions, and strives to meet the standards and dignity
expected of member sides.
- Resignation from the Ring will require the approval of a
minimum of two-thirds of members voting to that effect at an
Annual General Meeting (AGM) or Extraordinary General
Meeting (EGM) called specifically for the purpose.
- Prospective members will be expected to show their
commitment by paying the annual subscription within three
months of first joining.
- Full Membership of the Side will be offered to those who
the officers consider have made a significant contribution
to its dancing, playing or administration. Full Members will
be presented with a horseshoe at the first Feast after the
decision has been taken to offer Full Membership.
- A person's membership may be revoked at an AGM or EGM.
- Officers of Rutland Morris Men
- The Senior Officers will be -
- The Squire's term of office is a maximum of two years,
after which a new squire will be chosen from the side,
ideally someone who has not been Squire before. The normal
term of office for other Senior Officers is two years. At an
AGM or EGM, a Senior Officer, other than the Squire, may be
invited to serve for two further years if willing and able
to do so. After their term of office a Senior Officer may be
elected to a different role.
- Senior Officers' terms of office begin and cease at the
close of the AGM, though the Side can decide to hold a
ceremonial hand-over between Squires at the Annual Feast. In
the interests of continuity, the terms of office of the
Squire and the Bagman will commence in alternate years.
- Nominations for Senior Officer post's will be agreed at
the AGM. In the event of more than one nomination for a
post, election will be by a simple majority vote of members
present, the Squire having a casting vote.
- Members can remove a Senior Officer by a majority vote
at an AGM or EGM if that Officer is not fulfilling the role
adequately or is acting in a way detrimental to the Side.
The meeting will be chaired by another Officer. The Officer
in contention may speak but not vote.
- Should a Senior Officer post become vacant before an
AGM, the vacancy will be filled by decision of the Senior
Officers or an EGM convened for the purpose. Such
appointment will be effective until the next AGM.
- Members at an AGM can appoint other officers to carry
out specific roles e.g. Scrapbook Keeper, Kit master,
Website coordinator, with no maximum term of office. Such
appointments to be reviewed annually.
- The Officers can appoint a deputy Squire when the Squire
feels he requires support and assistance.
- Annual subscriptions
- The annual subscription rates will be recommended by the
Treasurer at the AGM, and agreed by a simple
majority. Members will be expected to pay their
subscriptions within three months of that meeting. Failure
to do so will jeopardise their membership.
- There will be a bank account in the name of Rutland
Morris Men, all payments from which must be signed by two of
the four Senior Officers.
- The Treasurer will maintain accurate records of income
and expenditure, make suitably authorised payments and bank
all income in a timely manner. All bills will be paid
promptly as they fall due.
- The Treasurer will present a financial report to the
- Health & Safety
- The Side will keep an up to date health and safety
policy which will be published on its website and be
available on request.
- The Side will subscribe to the Morris Ring' public
liability insurance cover.
- Meetings of Rutland Morris Men
- The Annual General meeting (AGM) will be held at a
convenient venue in Rutland. The time and the date being
published by the Senior Officers at least a month in
advance on the website and in the events programme. This
date to be approximately one year after the previous
- The agenda will include
- Officer reports
(including financial report)
- Election of Officers
- Events and
dates for the upcoming year
- Traditions and music for
the upcoming year
- AOB (to be given to the Bagman 15
minutes before the start of the meeting and discussed at
the Chairman's discretion).
- An Extraordinary General Meeting (EGM) may be called by
the Officers or a minimum of 30% of the membership. At least
two week's notice will be given of the meeting, including
the publication of the agenda. There will be no other items
added to the agenda.
- A quorum for an AGM or EGM will be 50% of the members
eligible to vote at that meeting.
- All meetings will be chaired by the Squire or, in his
absence, by one of the other Officers. If no Officer is
present, or a quorum is not present, the meeting will be
postponed, and four weeks notice of a reconvened meeting
will be given by the Officers within two weeks of the date
of the postponed meeting.
- If a vote is required or demanded at a meeting, a simple
majority of members will be required for a decision to be
taken, unless as stated elsewhere in this Constitution.
- The Bagman will take Minutes of meetings; these will be
distributed to members and published on the website within
four weeks of the meeting and ratified at the next AGM.
- Winding-up of Rutland Morris Men
- If the Treasurer considers that the Side is unable to
meet its financial obligations within the next six months,
the Officers will call an EGM where the members will
consider the way forward. If that meeting resolves to wind
up Rutland Morris Men, members will contribute equally to
allow the Side to meet its obligations. The Bagman will
advise the Morris Ring, fellow sides and other parties with
whom we have dealings, and the Treasurer will close the bank
account when able to do so.
- If an AGM or EGM resolves that the Side has no viable
future, that meeting will receive a statement of
finances. After the payment of bills and the payment of
outstanding out of pocket expenses incurred by Officers the
surplus will be given to an organisation whose objectives
concur with 1.1 above. No member will stand to gain
financially from the winding up.
- A vote to wind up the Side will require the support of
two-thirds of those eligible to vote.
- Changes to this Constitution
- This Constitution can be changed only at an AGM or EGM
with the specific amendments must be included in the notice
given about the meeting. Changes will require the support of
two-thirds of those eligible to vote.
This constitution adopted at an EGM of
Rutland Morris Men, 21 January 2008.
Pete Bradshaw, Squire